Getting paid

Invoicing and payment in PASSPort

The Procurement and Sourcing Solutions Portal (PASSPort) is a centralized, digital invoicing and payment platform that allows for invoice submissions and tracking online. You can learn more about invoicing in PASSPort at the Mayor’s Office of Contract Services website.

Contracts and purchase orders not yet eligible for invoice in PASSPort

If you have a contract or purchase order that is not yet eligible for invoicing in PASSPort, please refer to the contract or purchase order for invoice submission instruction.

Email submissions are strongly preferred. However, if you must submit your contract or purchase order by mail, you may send it to:

NYC Department of Finance
Fiscal Services Unit
59 Maiden Lane, 32nd Floor
New York, NY 10038

General requirements for the submission of invoices:

• Invoices must include an invoice date, unique invoice number, the correct purchase order or contract number, the dates the service was rendered or the goods were shipped, the location of the service (or where the goods were shipped), and a description of the service or goods.
• For vendors with a maintenance contract for equipment, the invoice should also reference the month being billed, the type of equipment, the serial numbers of the equipment, and the location of the equipment.
• Adequate supporting documentation must be provided to substantiate the invoiced service or goods (for example, packing slips, timesheets for consultant services, deliverables report or matrix, confirmation receipts).
• All goods and services invoiced must agree with the authorized purchase order or contract.
• Sales tax should not be included on invoices. The City is exempt from paying sales tax.