Challenge Rules
Competition Terms and Conditions
Teams are responsible for their own costs in developing and testing submissions. If no team qualifies for baseline performance expectancy, then the evaluation panel reserves the right to reassess performance standards.Participating teams will be afforded the opportunity to share resources and assets, merge, or reorganize at any point during the Challenge to produce the best outcome. Teams that do merge must agree on terms that integrate all parties involved under one entity so that there are no disputes during contract negotiations in the event that the conjoined team wins the Challenge.
TGI reserves the right, at any point during the Challenge, to change any details about the Challenge as unforeseen circumstances arise.
Teams are responsible for their own costs in developing and testing submissions. If no team qualifies for baseline performance expectancy, then the evaluation panel reserves the right to reassess performance standards.
Participating teams will be afforded the opportunity to share resources and assets, merge, or reorganize at any point during the Challenge to produce the best outcome. Teams that do merge must agree on terms that integrate all parties involved under one entity so that there are no disputes during contract negotiations in the event that the conjoined team wins the Challenge.
TGI reserves the right, at any point during the Challenge, to change any details about the Challenge as unforeseen circumstances arise.
Eligibility
To be eligible to compete in the Governors Island Connectivity Challenge, a team must be an Eligible Entity. Employees of the City of New York, Trust for Governors Island, and the judges or any of their respective affiliates, subsidiaries, advertising agencies, or any other company or individual involved with the design, production execution or distribution of the Challenge and their immediate family (spouse, parents and step-parents, sibling and step-siblings, and children and step-children) and household members (people who share the same residence at least three (3) months out of the year) of each such employee are not eligible to participate and receive award of a stipend or agreement with TGI or any award. The Challenge is subject to all applicable United States federal, state and local laws and regulations. Participation constitutes participant’s full and unconditional agreement to these Official Rules and Sponsors’ decisions, which are final and binding in all matters related to the Challenge. Award of a stipend is contingent upon fulfilling all requirements set forth herein. Further, current employees or board members of TGI or employees of the Mayor’s Office of the CTO may not participate nor have any financial interest in any participating team.Each team must designate a Team Leader. The Team Leader will be the sole point of contact between the team and the Challenge administrators.
TGI reserves the right to limit, or restrict upon notice, participation in the Governors Island Connectivity Challenge to any person or entity at any time for any reason. Teams may withdraw as set forth in the guidelines provided in the Challenge Rules.
Privacy and Data Security (Confidentiality)
Challenge participants may be exposed to information about TGI’s business that is considered sensitive to its operations. Teams are required to sign a Non-Disclosure Agreement and to protect and keep confidential any information it may come into contact with during the challenge process as laid out in the Challenge Rules.Consumer Experience
The network and applications must be safe for consumer use in accordance with the general network specifications.Health, Safety, & Environment/Security
Teams are required to register all Team Members for the Challenge. All team members must participate in any trainings and briefings required by TGI. In addition to complying with applicable laws and regulations, each team is expected to employ appropriate safety precautions. All teams must wear proper equipment when setting up and using equipment. TGI reserves the right to suspend or disqualify team operations if they observe someone on any team participating in unsafe activities.Each team must fill out and return the appropriate safety and security forms at least two weeks prior to the team’s field testing visit. These forms will be provided to teams by TGI and must be completed and submitted to TGI.
Equipment Breakdown
Participants are responsible for breaking down and removing any equipment after testing is complete.Challenge Rules
The Challenge will begin at 3:00:00 PM Eastern Standard Time ("EST") October 19, 2017 and end at 11:59:59 PM EST on April 30, 2018 ("Challenge Period"). The Challenge is sponsored by the Trust for Governors Island (“Sponsors”). Participation is subject to all federal, state and local laws and regulations. Void where prohibited or restricted by law. You are responsible for checking applicable laws in your jurisdiction before participating in the Challenge to make sure that your participation is legal and to ensure that you comply with all relevant laws. You are responsible for obtaining all passports, visas, and other government-required documents and permissions needed to use a prize.To enter, you must visit the application page and complete all forms by November 10, 2017. Once you have qualified and submitted all necessary documentation, participants will be provided with datasets to work with on October 30, 2017, to complete their Submissions via the Challenge application page. Submissions and responses to Round II will be due no later than December 15, 2017 at 11:59 PM EST. For those selected to participate in Round III, Submissions must be submitted via the application page no later than February 2, 2018 at 11:59 PM EST.
The Judging Period for Round II will begin at 9:00:00 AM EST on December 16, 2017, and end at 11:59:00 AM EST on January 5, 2018. The Sponsors will appoint an Evaluation Panel of up to eight judges.
Up to three Submissions that receive the highest overall scores from the Evaluation Panel during the Judging Period for Round II will be potential Finalists and proceed to Round III. Potential Finalists will be notified and confirmed on or about January 5, 2018 by email from the Sponsors. Each potential Round II Finalist will be asked to provide contact information and sign and return an affidavit. If a potential Finalist does not respond to Sponsors’ notice or does not return the affidavit within 24 hours, that potential Finalist may be disqualified and the entry with the next highest score ranked by the judges will be selected as a potential Finalist for Round III in its place. The Finalists entering Round III will be posted on the application page on or about January 8, 2018.
Round III of the Challenge will begin at 9:00:00 AM EST on January 8, 2018, and end at 11:59:59 PM EST on January 31, 2018. During Round III, entrants will be asked to further refine and develop their original Submissions.
ALL POTENTIAL AWARDEES ARE SUBJECT TO VERIFICATION BY SPONSORS WHOSE DECISIONS ARE FINAL AND BINDING IN ALL MATTERS RELATED TO THE CHALLENGE.
After a Round III Judging Round by the Evaluation Panel, one potential awardee will be notified via email on or about March 2, 2018, using the contact information provided at the time the entrant entered the Challenge. The potential awardee will be asked to complete an affidavit, execute a non-disclosure agreement, and a purchase agreement. If any of the potential awardee(s) does not respond to Sponsors’ notice or does not return the affidavit and other executed documentation within 24 hours, that potential awardee will be disqualified and the entry with the next highest score will be selected as a potential awardee in its place. Return of any notification email as "undeliverable" or failure to fully comply with these Official Rules will result in disqualification. In the event of disqualification of any potential awardee, the award will be forfeited by that potential awardee and the panel of judges will select a new potential awardee from among the Finalists. Sponsors are not responsible for notifications that are misdirected, addresses that are no longer correct, or for any other reason beyond the control of the Sponsors. If such potential awardee cannot be contacted within a reasonable time period, if the potential awardee is ineligible, if any notification is returned undeliverable, or if the potential awardee otherwise fails to fully comply with these Official Rules, Sponsor may award the applicable award to an alternate awardee who had the highest score remaining of the eligible Submissions or Phase II Submissions.
On or about March 2, 2018, Sponsors will announce the Submissions awarded Winner agreements.
The Submissions may also be featured on official social media channels operated by TGI or the City of New York.
Award does not include assistance with or travel costs or other expenses associated with the Challenge, if required. No cash in lieu of award. No substitution of award is permitted except by Sponsor. Award is not assignable or transferable. Limit one award per person/team. If Awardee(s) cannot participate for any reason, Awardee(s) will forfeit the award and Sponsors may, at their option and in their sole discretion, select an alternate awardee or the award may not be awarded. All of the award elements are subject to change and shall be determined by Sponsors in their sole discretion.
The Approximate Retail Value (ARV) of the Award (s) will be award of $25,000 for up to 3 Round II Finalists. Any difference between stated value and actual value will not be awarded. Awardee is responsible for any transportation not specifically noted in these rules. Awardee is responsible for obtaining all necessary travel documents prior to travel. Certain restrictions, as determined by Sponsors, may apply. All specifics of the Challenge will be at Sponsors’ discretion. If Awardee (s) cannot comply with these restrictions or any other portion of these Official Rules, the award will be forfeited in its entirety and an alternate Awardee (s) will be chosen. If Awardee (s) cannot meet deadlines specified by Sponsors, the award will be forfeited in its entirety and the award may be awarded to an alternate awardee selected by the panel of judges from among Finalist entries. All costs and expenses associated with award acceptance and use not listed herein as part of the award including, without limitation, ground transportation (other than that specified above as included in prize), luggage fees, souvenirs, miscellaneous hotel expenses, and gratuities are the sole responsibility of Awardee.
All federal, state and local income taxes on award(s) and gratuities are solely the responsibility of the Awardee. Payments to potential Awardee(s) are subject to the express requirement that they submit to the Sponsors all documentation requested by the Sponsors in compliance with all applicable state, federal and local tax reporting and withholding guidelines. All Awards will be net of taxes Sponsors are required by law to withhold. The Awardee is responsible for ensuring that he/she complies with all the applicable tax laws and filing requirements. If the Awardee fails to provide such documentation or comply with such laws, the prize may be forfeited and the Sponsors may, in their sole discretion, select an alternative potential Awardee.
Sponsors do not claim any ownership rights in your Submission. By participating, you agree to be bound by these Official Rules and grant Sponsors a non-exclusive, fully paid-up, perpetual and royalty-free, worldwide license to use, modify, delete from, add to, publicly perform, publicly display, reproduce and translate your Submission or Phase II Submission, including without limitation the right to use all or part of your Submission in any format in perpetuity.
By participating, you consent to the use, by Sponsors, their affiliates, subsidiaries, parents, and licensees, of your name, likeness, and image, in connection with the Challenge and Sponsors’ related marketing activities, in any media or format now known or hereafter invented, in any and all locations, without any payment to or further approval from you. You agree that this consent is perpetual and cannot be revoked.
You agree that nothing in these Rules grants you a right or license to use materials owned by Sponsors or any materials or data supplied by Sponsors during the course of the Challenge.
Warranties
By participating in the Challenge, you represent and warrant that your Submission:- is your own original work;
- does not violate or infringe upon the copyrights, trademarks, patent or other rights of any person or entity;
- does not and will not violate any applicable law, statute, ordinance, rule or regulation; and
- does not trigger any reporting or royalty obligation to any third party.
Participation Conditions and Release
By entering, each participant agrees to: (a) comply with and be bound by these Official Rules and the decisions of the Sponsors and/or the Challenge judges which are binding and final in all matters relating to this Challenge; (b) release and hold harmless the Sponsors, and their respect parent, subsidiary, and affiliated companies, the award suppliers and any other organizations responsible for sponsoring, fulfilling, administering, advertising or promoting the Challenge, and all of their respective past and present officers, directors, employees, agents and representatives (collectively, the “Released Parties”) from and against any and all claims, expenses, and liability, including but not limited to negligence and damages of any kind to persons and property, including but not limited to invasion of privacy (under appropriation, intrusion, public disclosure of private facts, false light in the public eye or other legal theory), defamation, slander, libel, violation of right of publicity, infringement of trademark, copyright or other intellectual property rights, property damage, or death or personal injury arising out of or relating to a participant’s Submission or Phase II Submission, creation of an entry or submission of an entry, participation in the Challenge, acceptance or use or misuse of an award (including any travel or activity related thereto) and/or the broadcast, transmission, performance, exploitation or use of a Submission or Phase II Submission; and (c) indemnify, defend and hold harmless the Sponsors from and against any and all claims, expenses, and liabilities (including reasonable attorneys fees) arising out of or relating to a participant’s participation in the Challenge and/or particpant’s acceptance, use or misuse of an award.Publicity
Except where prohibited, participation in the Challenge constitutes participant’s consent to Sponsors’ and their agents’ use of his or her name, likeness, photograph, voice, opinions and/or hometown and state for promotional purpose in any media, worldwide, without further payment or consideration.Participants are prohibited from using The Trust’s name or any of its trademarks, including Governors Island, without the express written approval by The Trust.