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Design Professional Checklists: Educational and Institutional Facilities

Regardless of how the project work is portioned out, administration of the work remains the responsibility of the Registered Design Professional (RDP) who is the Applicant of Record (Applicant) in responsible charge or has verified Code and Zoning compliance of the drawings and installations for the project. Although there may be some specific projects that do not involve architectural or structural work, which may be completed by other professionals, it is important that the RDP maintain control of the entire project and understand when this applies under Department and NYS regulations.

This section contains a list of tasks that provide compliance with the Construction Codes and other regulations discussed in the Project Guidelines.

Checklists include:

Prior to Application Approval Checklist

  • Provide ‘reference only’ documents of legal existing conditions. These will speed up the plan review process for repairs by reducing comments and the number of back forth checks.

  • Show fire-rated walls on all architectural, mechanical, and electrical, and deferred approval drawings, which will facilitate the plan review process.

  • Based on the project scope of work, include all applicable Special/Progress Inspections and commissioning statement.

  • Minimize deferred submittals to the extent possible to avoid construction delays.

  • Although the Registered Design Professionals are only required to show the final construction documents, the Applicant of Record should stamp and sign all formal submittals to the Department to demonstrate he/she has exercised responsible charge as required.

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Pre-Permit & On-going Project Work Checklist

Pre-Permit

Required Documents: Based on scope of work, supporting documents or deferred submittals must be completed in order to obtain a permit. The following may be required if applicable:

  • DEP or OER authorization

  • Tenant/Occupant Protection Plan

  • FDNY – Notification or Letters of No Objection

  • Mayor’s Office for People with Disabilities (MOPD)

  • Federal Emergency Management Agency (FEMA)

  • Metropolitan Transportation Authority (MTA) approval

  • NYC Department of Transportation (DOT) approval

  • NYC Landmark Preservation Commission (LPC) approval

  • NYC Public Design Commission (PDC) approval

  • Authorizations from State agencies as required, such as the NYS Office of Mental Health, NYS Office for People with Developmental Disabilities, etc.

On-going

Post Approval Amendments: If the approved work has substantive or significant changes, make sure to submit revised drawings and obtain a Post Approval Amendment (PAA).

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Project Completion Close-out Checklist

  • As-Built Submission: If the completed project has changes that are not considered as minor and requires an ‘As-Built’ submission, make sure to submit revised ‘As-Built’ drawings prior to project sign-off.

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