PPB

Procurement Policy Board (PPB)

The Procurement Policy Board is authorized to promote and put into effect rules governing the procurement of goods, services, and construction by the City of New York.

The Board

Guillermo Chacón - Chair
Wayne Lambert - Member
Alicia Berenyi - Member
Charlette Hamamgian - Member
Victor O. Olds - Member

Administrative Procedures

Upcoming Public Meetings/Hearings

On Tuesday, November 12, 2024, at 11:00 AM, the New York City Procurement Policy Board will hold a public hearing in the Boardroom of 255 Greenwich Street, 9th Floor, in the Borough of Manhattan.

Agenda

Item No. 1: E-Bidding

For more information on accessibility or to make a request for accommodations, such as sign language interpretation services, please contact the Disability Service Facilitator via email at DisabilityAffairs@mocs.nyc.gov or via phone at (212) 298-0800. Advanced notice is requested to allow sufficient time to arrange the accommodation. Please notify the Disability Service Facilitator at least five (5) business days in advance of the hearing.

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Archived Public Meetings / Public Hearings

September 19, 2024 PPB Public Meeting

Item No. 1: Multi-Award Reform
Item No. 2: Challenge-based Procurement
Item No. 3: Electronic Bidding
Item No. 4: Public Hearing and Vote on Resolution to Adopt Administrative Procedures
Recording

August 28, 2024 PPB Public Hearing

August 14, 2024 PPB Public Meeting

Recording

July 30, 2024 PPB Public Hearing

Recording
No comments received.

June 4, 2024 PPB Public Meeting

Agenda Item No. 1 (PQL Initiatives)
Agenda Item No. 2 (Challenge-based procurement)
Agenda Item No. 3 (M/WBE NCSP Name Change)
Agenda Item No. 4 (Multi-Award Contract Reform)
Recording

May 28, 2024 PPB Public Hearing

Recording
No comments received.

March 19, 2024 PPB Public Meeting

Agenda Item No. 1 (Sole Source)
Agenda Item No. 2 (PQL Initiatives)
Agenda Item No. 3 (Reports of Professional Standards for Agency Contracting Officers)
Recording

February 26, 2024 PPB Public Hearing

Recording
No comments received

December 6, 2023 PPB Public Meeting

Agenda Item No. 1 (Consecutive Postings)
Agenda Item No. 2 (Sole Source)
Recording

November 1, 2023 PPB Public Hearing

Recording
No comments received

September 13, 2023 PPB Public Meeting

Agenda Item No. 1
Agenda Item No. 2 (Reports of Professional Standards for Agency Contracting Officers)
Recording

June 14, 2023 PPB Public Meeting

Recording

June 7, 2023 PPB Public Hearing

Recording
No comments received

April 27, 2023 PPB Public Meeting

Recording

April 14, 2023 PPB CAPA Public Hearing

December 15, 2022 PPB Public Meeting

Recording

November 21, 2019 PPB Public Meeting

Transcript

November 12, 2019 PPB CAPA Public Hearing

Transcript

August 19, 2019 PPB Public Meeting

Transcript

September 27, 2018 PPB Public Meeting

Transcript

July 19, 2018 PPB CAPA Public Hearing

Transcript

May 1, 2018 PPB Public Meeting

Transcript

September 14, 2015 PPB CAPA Public Hearing

Transcript

July 21, 2015 PPB Public Meeting

Transcript

May 20, 2015 PPB Public Meeting

Transcript

October 24, 2013 PPB Public Meeting

Transcript

April 8, 2013 PPB Public Meeting

Transcript

PPB Rules

This copy of the Rules, while not official, is, to the best of our knowledge, complete and accurate at the time of its printing. The underlying purposes of these Rules are to simplify, clarify and modernize the law governing procurement by the City of New York.

The underlying purposes of these Rules are to:

Simplify, clarify and modernize the law governing procurement by the City of New York;
Permit the continued development of procurement policies and practices;
Make as consistent as possible the uniform application of these policies throughout New York City agencies;
Provide for increased public confidence in New York City's public procurement procedures;
Ensure the fair and equitable treatment of all persons who deal with the procurement system of the City of New York;
Provide for increased efficiency, economy, and flexibility in City procurement activities and to maximize to the fullest extent the purchasing power of the City;
Foster effective broad-based competition from all segments of the vendor community; including small businesses, minority and women-owned and operated enterprises;
Safeguard the integrity of the procurement system and protect against corruption, waste, fraud, and abuse;
Ensure appropriate public access to contracting information; and
Foster equal employment opportunities in the policies and practices of contractors and subcontractors wishing to do business with the City.

The official text to the Procurement Policy Board Rules can be found in The Rules of the City of New York, Volume 4, which you can purchase from:

New York Legal Publishing Corporation
120 Broadway
Menands, NY 12204
(518) 459-1100
(800) 541-2681

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Amendments

The following amendments have been adopted:

Rules Chapter and Section: 3-11
Title: Challenge-Based Procurement
Date Adopted: 9/19/24

Rules Chapter and Section: 3-08
Title: M/WBE Noncompetitive Small Purchase Name Change
Date Adopted: 8/14/24

Rules Chapter and Section: 1-01, 3-10
Title: PQL Initiatives
Date Adopted: 6/4/24

Rules Chapter and Section: 2-02, 2-08, 2-09, 3-05
Title: Sole Source Requirements
Date Adopted: 3/19/24

Rules Chapter and Section: 3-04, 3-05, 3-10, 3-11, 3-12, 3-13, 3-16
Title: Consecutive Postings Requirements
Date Adopted: 12/6/23

Rules Chapter and Section: 1-02
Title: Updating Subscriptions
Date Adopted: 6/14/23

Rules Chapter and Section: 3-08
Title: M/WBE Noncompetitive Small Purchase and Notice of Award
Date Adopted: 4/27/23

Rules Chapter and Section: 1-01; 3-02; 3-03; and 3-08
Title: Amendment of Rules Relating to Bids, Proposals, and Purchases from M/WBEs
Date Adopted: 11/21/19

Rules Chapter and Section: 1-01; 2-08; 2-12; and 3-08
Title: MWBE Noncompetitive Small Purchase Provisions
Date Adopted: 09/27/18

Rules Chapter and Section: 3-06; 4-03; 3-04; 3-02; and 3-03
Title: Emergency Procurements; Extension of time for Performance; Investment Services; Public Notice; and Best Value
Date Adopted: 10/21/15

Rules Chapter and Section: 3-08
Title: Micropurchases 10/21/15
Date Adopted: 10/21/15

Rules Chapter and Section: 2-07: 2-08; 3-03; 3-10; and 3-08
Title: Name and address change for the Bureau of Contract Administration
Date Adopted: 10/21/15

Rules Chapter and Section: 3-05
Title: Sole Source Procurement Threshold
Date Adopted: 10/24/13

Rules Chapter and Section: 2-09
Title: Best Value in Recommendation for Award
Date Adopted: 10/24/13

Rules Chapter and Section: 1-01, 2-04, 2-08, 2-09, 3-01, 3-10, 3-16, 4-12
Title: HHS Accelerator
Date Adopted: 10/24/13

Rules Chapter and Section: 1-01, 3-15
Title: Investment Managers
Date Adopted: 10/24/13

Rules Chapter and Section: 3-08
Title: Micropurchases
Date Adopted: 4/8/13

Rules Chapter and Section: 3-03
Title: Best Value Competitive Sealed Proposals
Date Adopted: 4/8/13

Rules Chapter and Section: 3-02
Title: Best Value Competitive Sealed Bidding
Date Adopted: 4/8/13

Rules Chapter and Section: 3-01
Title: Best Value Method of Source Selection Policy
Date Adopted: 4/8/13

Rules Chapter and Section: 2-11
Title: Best Value Public Hearing Requirements
Date Adopted: 4/8/13

Rules Chapter and Section: 2-07
Title: Responsiveness
Date Adopted: 4/8/13

Rules Chapter and Section: 1-01
Title: Definitions
Date Adopted: 4/8/13

Prompt Payment Interest Rate

Section 4-06 of the Procurement Policy Board Rules (Rules) requires City agencies to process contract payments efficiently and expeditiously so as to assure timely contract payments to those suppliers doing business with the City.

The Rules further require that when payments are made after the Required Payment Date ("RPD"), interest, unless otherwise specified in the Rules, must be paid to the supplier.

The Comptroller and the Office of Management and Budget (OMB) have jointly set the new Prompt Payment Interest Rate.

Current Prompt Payment Interest Rate:

January 1, 2024 - June 30, 2024: 4.875%

Previous Prompt Payment Interest Rates

In Fiscal 2023, the net interest paid by Mayoral agencies citywide totaled $459,377.