Covid-19 Safety Plan for Vendors

The New York City Housing Authority (NYCHA) has launched a new tool for our contractors to upload their COVID-19 workplace Safety Plan.

Please review the below and the attached instructions.

In accordance with NYS Governor’s Executive Order 202.34 and subsequent orders, construction, repair, and real estate services may proceed provided they comply with the Interim Guidance for Activities During The COVID-19 Public Health Emergency published by New York State (NYS Interim Guidance).

Prior to reopening, all businesses in New York, regardless of industry, must develop written safety plans outlining how the workplace will prevent the spread of COVID-19. This plan must be retained on the premises of the business and must be made available to the New York State Department of Health (DOH) or local health or safety authorities in the event of an inspection. All employers are responsible for having a safety plan with affirmation posted conspicuously and available for inspection.

The DOH has provided a safety plan template, available here, or businesses may create their own plans.

The safety plans should cover:

1. physical distancing;
2. protective equipment;
3. hygiene and cleaning;
4. communication of safety measures;
5. screening processes; and
6. contact tracing and disinfection of contaminated areas.

All vendors providing labor/services to NYCHA are required to upload the following information in NYCHA's Oracle iSupplier Vendor Portal. Vendors providing goods/materials to NYCHA are not required to provide these forms.

1. COVID-19 Safety Plan (template available here)
2. Affirmation to the State of New York (See https://forms.ny.gov/s3/ny-forward-affirmation)

Please click here to access the instructions on how to upload these forms in Oracle iSupplier. These forms must be uploaded using a specific attachment category,“From Supplier : Covid-19 Safety Plan” and “Covid-19 NYS Affirmation”, otherwise NYCHA's Compliance Department will not be able to review them. Login and check back on the iSupplier Portal periodically to follow up on the approval status of your forms.

You can click here to browse for access to the iSupplier Quick Guide instructions manual for logging into or registering for an iSupplier Account.

Vendor COVID-19 safety plans must be approved by NYCHA’s Compliance Department in the iSupplier Portal before any labor-related work can begin. Failure to upload the required documentation may result in corrective actions.