Accounts Payable

 

NYCHA Vendor Invoicing and Payment Instructions

Payment Process

All vendors submitting invoices for payment must comply with the following:

• Supply a valid purchase order.
• Invoice numbers must be unique (never been submitted or used for any current or past contract with NYCHA)
• Invoices must be received directly by Accounts Payable.
• Accounts Payable will only pay from original invoices.
• Accounts Payable does not pay from vendor statements.

Prevailing Wage Payment Package/Invoices

A complete payment package must include the following:

• the requisition date;
• a unique requisition number (do not reuse an old requisition number);
• a detailed description of the billed goods or services (which must match the goods or services listed on your Statement of Services);
• a correct NYCHA contract number;
• a correct Release number;
• the net amount due and gross amount (when applicable); and
• the correct quantities and prices for the billed goods or services (which must not exceed the quantities authorized by NYCHA on your Release or the prices in your contract); and
• certified payrolls, where applicable

Where to Send Payment Packages/Invoices

All requests for payment should be sent directly to Accounts Payable at the following address:

New York City Housing Authority
P. O. Box 3636
Church Street Station
New York, New York 10008

Attn: Accounts Payable Division

Electronic Payments

NYCHA is now requiring all vendors/contractors/suppliers to receive payment via direct deposit. If you have not done so, please fill out the AP supplier form with your direct deposit information and return to iSupplier@nycha.nyc.gov or mail the completed form to the accounts payable address shown above.

iSupplier Accounts Payable - Frequently Asked Questions

Where to Call for Questions about Payments

Accounts Payable Vendor Assistance Unit at (212) 306-6500 on weekdays between
9 a.m. and 5 p.m.

Using iSupplier in the Payment Process

Vendors seeking to sell goods and/or provide services to NYCHA must register on iSupplier.

iSupplier is a convenient vendor self-service option that allows vendors to track payments and check on the status of submitted invoice(s) online. You can also sign-up to receive your payments via direct deposit in iSupplier.

Electronic Invoicing

NYCHA is now utilizing an electronic Procure- to-Pay invoicing network that electronically transmits invoices directly to the Accounts Payable team. Registration is free and does not require any changes to your invoice format or technical enhancements to your Accounts Receivable system. Invoices are sent directly from your existing billing system for guaranteed, secure delivery. This provides for faster processing of submitted invoices and more timely payment.

NYCHA has partnered with Transcepta to enable electronic processing of your invoices. Transcepta will be the firm that will contact you to provide specifics on how to get connected for the electronic invoice submission (which is free). Or you can contact Accounts Payable to schedule registration.