Print icon Print

Resources Library

Explore our step-by-step guides to help you confidently navigate the contracting process in PASSPort.

Interested in participating in our workshops and webinars?

Learn more about our trainings and watch recordings of past webinars!

Last updated: March 11, 2025.

Get Ready to Do Business

Create an account and get Filed in PASSPort.

Create a PASSPort Account
Add Users and Assign Roles Learn how to add and edit contacts in your Vendor Profile.
PASSPort Frequently Asked Questions

Get Filed

PASSPort Vendor Enrollment (also referred to as getting Filed in PASSPort) is necessary for the City to understand how you plan to conduct business with them. To get Filed in PASSPort, you answer business-related questions and submit the required disclosures.

Please use the guide and glossary below to learn how to:

  • Complete Basic Information
  • Add Contacts
  • Complete Disclosures
  • Upload Documentation
  • Sign and Submit the Vendor Enrollment Package

Once Vendor Enrollment is completed (status is Filed), the City can access your Vendor Profile in PASSPort to learn about your organization.

Complete the PASSPort Vendor Enrollment
Enrollment Glossary

Show the City Who You Are

Provide additional information about your organization – what goods or services you can provide, your business certifications, and more.

Enroll in Commodities Help agencies find you by listing what goods and services you provide.
Find Commodity Codes for Your Business Use this NYC Commodity Classification Directory when enrolling in commodities in PASSPort.
Submit the HHS Prequalification (PQL) Application
Self-Declare Minority-Owned/Woman-Owned Business Enterprise (M/WBE) Certifications
HHS Prequalification Revisions: Resubmit the Financial Document

Update Your Account

Need to change your disclosures, organization details, or leadership information? Here's how.

Submit a Change Request
Update Vendor Contact Information
Update the CEO Section

PASSPort Vault

Learn how to use your organization's Vault.

What is the PASSPort Vault? Learn what the Vault is and how your organization can use it.
Access the Vault How to reach the Vault after logging in to PASSPort.
Navigate the Vault Get familiar with the different sections, buttons, and icons in the Vault.
Upload Documents in the Vault Upload and store your procurement-related documents for easy access in PASSPort.
Create Folders in the Vault Use folders to help you organize your documents.
View Sent Files in the Vault See what files you sent other organizations.
Move Documents and Folders in the Vault Stay organized - learn how to move a document or folder.
Send Documents to Other Organizations in the Vault Use PASSPort Vault's built-in functions to share files with other organizations you do business with.
Find Documents Sent to Your Organization in the Vault How to easily find files sent by organizations you work with.
Search the Vault Tips and tricks to find files quickly.
Archive Documents in the Vault Stay up-to-date with your files by archiving older ones.
How Does Document Linking Work? Understand how your files connect between PASSPort Vault and PASSPort Central.
Best Practices for the Vault Helping you get the most out of using the Vault.

Find Contract Opportunities

Learn how to find contract opportunities with the City of New York, including how to:

  • Find an Opportunity
  • Browse Opportunities (RFx) in PASSPort
  • Check for RFx Invitations in PASSPort
Find Opportunities in PASSPort How to search for opportunities to do business with the City of New York.
Requirements Contracts Learn about supplying the City's entire need for a good or service.

En Español

Encontrar Oportunidades de Contractación (53:05)

Discretionary Funding

Learn how nonprofits can apply and contract for Discretionary Funding. This funding is awarded by New York City Council to address local needs and bridge gaps in City services.

Understanding New York City Council Discretionary Funding
Checklist: City Council Discretionary Funding

Respond to Contract Opportunities

Found an opportunity in PASSPort your organization wants to pursue? Learn how to submit a bid or proposal.

Respond to RFx in PASSPort Initiate and manage responses to opportunities.
User Roles to Submit an RFx Response
Identify Your Organization's LL34 ContactsLearn how to identify LL34 contacts before completing RFx and Contract tasks.
Transfer Data Between Rounds of an RFx Learn how to copy forward your response to a new round.
View Award Selection Status Learn how to view the status of your RFx response.
Upload or Link Documents to a Task Upload or link documents in your contracts, invoices, and more.
Unlink Documents Learn when and how documents can be unlinked in PASSPort.

En Español

Responder a Oportunidades de Contractación (1:02:59)

Complete Contract Award Tasks

Before your contract can be registered with the Comptroller, the City requires several documents to be submitted.

Manage My Contract: Overview Learn how to navigate and manage your contract in PASSPort.
Award Milestones Tracker Learn how to track your contract's registration process in PASSPort.
Contract Registration: Edit the Vendor Team Learn how to add or remove users from your Contract's Setup Team tab.
Complete Vendor Document Submission Learn how submit documents your agency requested.
Approve and Sign Contract Authoring Document Learn how to approve and sign your contract in PASSPort.
Submit Certification of No Change (CNC)
Upload EEO and DBA Documentation

En Español

Completar Tareas de Adjudicación de Contratos (51:56)

Subcontract Management

For Prime Vendors

For Prime Vendors: Subcontracting in PASSPort Get an overview of how prime vendors submit approval and modification requests, record payment information, and more for subcontracting.
Submit a Subcontractor for Approval Seek approval for any subcontractors you want to add to your contract.
Submit a Subcontract Modification Request Update your subcontract using modification requests.
Replace an Existing Subcontractor Drop or change your subcontractor in PASSPort.
Subcontractor Payment Validation Overview Record subcontractor payments in PASSPort for verification.
Record a Subcontractor Payment Enter your subcontractor payments in PASSPort.
M/WBE Utilization Tracker Overview Check on your contract M/WBE goals.

For Subcontractors

For Subcontractors: Subcontracting in PASSPort What can subcontractors do in PASSPort?
For Subcontractors: Confirm a Payment Confirm receipt of payment in PASSPort within 14 days.

Get Paid

Learn how to create and submit budgets, invoices, and more - visit PASSPort Financials.

End of Contract Tasks

Agencies continuously monitor vendor contract performance and, for most contracts, issue a formal Performance Evaluation (PE). Once the PE is published, you will receive a notification and have 15 calendar days to respond.

Review and Respond to a Performance Evaluation (PE) Learn about PEs, the evaluation process, and how to accept/dispute a PE.

Share Your Feedback With Us!

Take our learning resources survey to help us improve and tailor content and learning methods to your needs.