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Explore our resources to better understand how to contract with the City.

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Last updated: October 31, 2024.

Get Ready to Do Business Updated

Create an account and get filed in PASSPort.

Create a PASSPort Account
Add Users and Assign Roles New Learn how to add and edit contacts in your Vendor Profile.
PASSPort Frequently Asked Questions

Get Filed

PASSPort Vendor Enrollment is required so that the City understands how you plan to do business with the City. To enroll, you answer business questions and submit disclosures.

If you are enrolling in PASSPort and need help with:

  • Completing Basic Information
  • Completing Contacts
  • Completing Disclosures
  • Documentation
  • Signing and submitting the Vendor Enrollment Package

Please use the guide and glossary below to assist you.

Complete PASSPort Vendor Enrollment
Enrollment Glossary

Show the City Who You Are

Provide additional information about your organization – what goods or services you can provide, your business certifications, and more.

Enroll in Commodities
Find Commodity Codes for Your Business Use this NYC Commodity Classification Directory when enrolling in commodities in PASSPort.
Get HHS Prequalified for Human/Client Services
Disclose Business Certifications

Update Your Account

Need to change your disclosures, organization details, or leadership information? Here's how.

Update Your Enrollment Filing
Update Account Users and Roles
Update the CEO Section

PASSPort Vault

Learn how to use your organization's Vault. Preview what is coming soon in the next PASSPort release.

What is the PASSPort Vault? Use PASSPort Vault with your team to organize and search documents from a central location.
Access the Vault How to reach the Vault after logging in to PASSPort.
Navigate the Vault Get familiar with the different parts of the Vault.
Upload Documents in the Vault Upload and store your procurement-related documents for easy access in PASSPort.
Create Folders in the Vault Use folders to help you organize your documents.
View Sent Files in the Vault See what files you sent other organizations.
Move Documents and Folders in the Vault Need to organize a little? Let us show you how.
Send Documents to Other Organizations in the Vault Use PASSPort Vault's built-in functions to share files with other organizations you do business with.
Find Documents Sent to Your Organization in the Vault How to easily find files sent by organizations you work with.
Search the Vault Tips and tricks to find files quickly.
Archive Documents in the Vault Stay recent with your files by archiving older ones.
How Does Document Linking Work? Understand how your files connect between PASSPort Vault and PASSPort Central.
Best Practices for the Vault Helping you get the most out of using the Vault.

Find Contract Opportunities Updated

Learn where to find contract opportunities (solicitations) and apply for discretionary funding.

Understand NYC Procurement Methods Learn more about the basics of the City's contracting process.

If you are looking for contract opportunities and need help with:

  • Important Terms
  • Find an Opportunity: Search Options Overview
  • Browse Opportunities (RFx) in PASSPort
  • Best Practices for Using the Search Function
  • View RFx Key Details
  • Check for RFx Invitations in PASSPort

Please use Find Opportunities in PASSPort below to assist you.

Find Opportunities in PASSPort Updated How to search for opportunities to do business with the City of New York.
About Discretionary Funding for Nonprofits
Discretionary Funding Checklist for Nonprofits
Requirements Contracts Learn about supplying the City's entire need for a good or service.

In Spanish

Encontrar Oportunidades de Contractación (53:05)

Respond to Contract Opportunities Updated

Found an opportunity your organization wants to pursue? Learn how to submit a bid or proposal.

If you are responding to contract opportunities and need help with:

  • Respond to an RFx: Overview
  • View RFx Details
  • Acknowledge the RFx
  • How to Use the Discussion Forum
  • Add RFx Contributors
  • Prepare Your RFx Response
    • Questionnaire Tab
    • Documents Tab
    • Item Tab
    • LL34 Compliance Tab
    • Subcontractors and Joint Ventures Tab
    • M/WBE Requirements Tab (Read-Only)
  • Submit Your RFx Response
  • Duplicate an RFx Response

Please use Submit a Bid/Proposal in PASSPort below to assist you.

Add Your Organization's LL34 Contacts New Learn how to upload and link documents in your contracts, invoices, requisitions, and more.
Submit a Bid/Proposal in PASSPort Updated Initiate and manage responses to opportunities.
User Roles for Bid/Proposal Responses
View Award Selection Status New Learn how to view the status of your RFx response
For Prime Vendors: Subcontracting in PASSPort Get an overview of how prime vendors submit approval and modification requests, record payment information, and more for subcontracting.
For Subcontractors: Subcontracting in PASSPort What can subcontractors do in PASSPort?
Submit a Subcontract Modification Request Update your subcontract using modification requests.
Submit a Subcontractor for Approval Seek approval for any subcontractors you want to add to your contract.
Subcontractor Payment Validation Overview Record subcontractor payments in PASSPort for verification.
Record a Subcontractor Payment Enter your subcontractor payments in PASSPort.
For Subcontractors: Confirm a Payment Confirm receipt of payment in PASSPort within 14 days.
M/WBE Utilization Tracker Overview Check on your contract M/WBE goals.
Replace an Existing Subcontractor Drop or change your subcontractor in PASSPort.
Upload or Link Documents to a Task New Upload or link documents in your contracts, invoices, and more.
Unlink Documents New Learn when and how documents can be unlinked in PASSPort.

In Spanish

Responder a Oportunidades de Contractación (1:02:59)

Complete Contract Award Tasks Updated

Before your contract can be registered with the Comptroller, the City requires several documents to be submitted.

Manage My Contract: Overview New Learn how to navigate and manage your contract in PASSPort.
Track Contract Registration Progress
Contract Registration: Edit the Vendor Team New Learn how add or remove users from your Contract's Setup Team tab.
Submit Contract Documents New Learn how submit documents your agency requested.
Approve and Sign Contract Authoring Document New Learn how to approve and sign your contract in PASSPort
Confirm Your Enrollment Filing
Upload EEO Documentation

In Spanish

Completar Tareas de Adjudicació de Contratos (51:56)

Get Paid

For additional resources to assist with financials, see PASSPort Financials.

Create and Modify Budgets Modify the budget configuration of active contracts.
Request an Advance on Human/Client Service Contracts Request payment ahead of human/client services rendered.
Submit Invoices How to create and submit invoices for contracts.
Create and Submit Invoice Deductions Reduce the amount of an already-submitted invoice.
Download PASSPort Data Get reports from PASSPort on your organization's invoices, contracts, purchase orders, and more.
Financials Frequently Asked Questions

End of Contract Tasks

Learn how to read and respond to agencies' evaluation of your contract performance.

Respond to Performance Evaluations

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